Administrative Assistant

 

Business Overview:

Genus is a world leader in applying science to animal breeding. Worldwide sales are made under the trade marks of PIC for the pig industry and ABS for the dairy and beef industry. There are over 30 subsidiaries and associated companies worldwide for each species and the company operates in all major porcine and bovine markets around the world. Our objective is to provide our customers with the genetic component for profitable pork, milk and beef production.

Role Overview:

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The position is responsible for providing administrative and support services to employees.

Essential Duties and Responsibilities:

1. Performs a wide variety of administrative duties as required by the daily operations of the company

• Screening incoming calls and visitors and endorsing these to the right employees
• Receiving documents from courier/messenger and routing these to employees
• Facilitating the dispatch of official documents through courier
• Keeping and ensuring official forms for business transactions are replenished
• Checking and processing regular utility and supplier billings.
• Monitoring trends of utility bills and reports red flags
• Manages petty cash fund
• Works with liaison officer to renew government permits and licenses of the business
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2. Facilitates purchasing requests through supplier sourcing and purchase order submission; Communicates to requesting employee status of request

3. Takes charge of Office Maintenance by

• Scheduling preventive machines maintenance
• Scheduling quarterly general cleaning of offices
• Coordinating any office or machine repairs and tracks the issues to completion
• Coordinating with Utility and other admin team members any logistical requirements needed during official events
• Participates as member of 5s committee

Requirements:

• With relevant formal education
• At least five years of relevant experience in a similar position
• Excellent communication and interpersonal skills
• Strong customer service orientation
• Able to handle multiple tasks simultaneously, work under pressure and meet deadlines
• Strong organizational and prioritization skills
• Strong PC skills with thorough knowledge of Windows and Microsoft Products; proficient in the use of modern office equipment
• Possesses analytical thinking skills and problem solving skills that show the ability to apply a disciplined, logical and comprehensive approach
• Highly professional; reflects a positive professional image
• High level of motivation and integrity

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