This position is primarily responsible for providing solid support to the Manager by performing accounts payable functions including auditing invoices for billing accuracy through the billing vendor workflows, reviewing reports, performing daily application management tasks, working with the Manager on cross-functional projects to reduce costs, and ensuring invoices are paid timely to vendors by performing the following duties:
· Receive and verify invoices for accounts with high volume transactions/business processes with minimal supervision.
· Processes Vendor invoices through the Payment System Workflow validating charges to be accurate.
· Identifies charges that need to be passed through to the Revenue Assurance Team for customer billing.
· Files and records vendor disputes and follows up with vendors on a timely basis to ensure credit / refunds.
· Timely recording of all payable transactions, including verification and accuracy of GL coding into accounting tool.
· Reconcile vendor accounts per audit request.
· Performs the validation of new charges with the help of research and information requests to other departments.
· Informs and notifies the Supervisor about due dates on invoices and makes sure invoices are submitted for approval at least 7 business days before the due date to ensure timely payment.
· Work with other departments such as the Revenue Assurance team in determining new invoices / charges for payment.
· Handle vendor concerns and inquiries while sustaining vendor relationship.
· Enter credit card charges in the accounting tool in a weekly/monthly basis.
· Manual pull out of vendor invoices from vendor website and submit it to vendor/payment system workflow in accordance with its bill drop schedule.
· Create new BAN accounts in the vendor / payment system / accounting tool for new invoices.
· Pay invoices via online or phone call and record the transactions in the accounting tool in accordance with the schedule.
· Other duties / task / projects that may be assigned by the management.
Qualifications
· 1 – 2 years of demonstrated experience managing invoice payments or an accounts payable portfolio.
· Strong organizational skills to effectively assist with adherence to deadlines, attention to detail and strong problem solving and decision – making.
· Strong written and verbal communication skills required.
· A strong attention to detail and the ability to complete job duties with a high degree of accuracy.
· Excellent Customer Service skills required, including the ability to respond calmly and make rational decisions in stressful situations.
· Familiar with Microsoft Excel, Word, and Outlook.
· Exposure to Billing OSS, Quickbooks, API Order tool, SAPFICO, Oracle ERP, etc. preferred.
· Must be a bachelor’s degree in Accountancy or any Business – Finance related course from a reputable college / university.
· Must be able to work as part of a team with peers and leadership within the organization.
· Willing to be flexible with work hours.
· Willing to work night shift.
Additional Preferred Experience
· Strong customer-service orientation. Effective interpersonal and relationship-building skills. Ability to present ideas in user-friendly language to both technical and non-technical end-users.
· Ability to multi-task in a fast-paced environment and remain composed under pressure.
· Must be included in the on-call rotation for off-hours escalation.
· Ability to work effectively remotely when needed.
Job Types: Full-time, Permanent
Salary: Php35,000.00 - Php45,000.00 per month
Benefits:
- Additional leave
- Company Christmas gift
- Company events
- Free parking
- Health insurance
- Life insurance
- On-site parking
- Opportunities for promotion
- Pay raise
- Promotion to permanent employee
- Work from home
Schedule:
- 8 hour shift
- Evening shift
- Night shift
Supplemental pay types:
- 13th month salary
- Overtime pay
- Performance bonus
Education:
- Senior High School (Preferred)
Experience:
- Accounts payable: 1 year (Required)
Shift availability:
- Night Shift (Preferred)
Application Deadline: 07/31/2023
Expected Start Date: 07/17/2023
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